Privacy Policy

This web page describes the privacy policy guidelines for Stimulating Minds Ltd/Stimulating Minds Digital Ltd regarding the collection and use of personal or corporate information that you provide to us.

Stimulating Minds Ltd/Stimulating Minds Digital Ltd may modify the provisions of this privacy policy from time to time. The new provisions will be effective as soon as they are posted. Please check this page periodically to ensure that you are aware of any change. If you have any questions about this policy please contact

Our Website

Stimulating Minds take your data and privacy seriously, and as a data processor for many of our clients we strive to ensure that our data, and the data of our client base, is processed lawfully, fairly and in a transparent manner. This policy applies to only – once you leave our site via a link or otherwise, you will be subject to the policy of that website provider.

Types of information we gather and how we use it

This website collects personal information through user submitted enquiry forms, which are emailed to Stimulating Minds and responded to via email. These form entries are stored on our website database for one month, and then automatically deleted. We will not use your personal data for marketing preferences unless you have explicitly opted-in to receive marketing communication. Subscribers that opt-in can be removed from our marketing database at any time.

Accessing or updating your data

Should you wish to access or update any personal data that may be held by Stimulating Minds please email us at

Information Sharing and Disclosure

Stimulating Minds does not share, sell or disclose information about you. In the event we are required to provide such information by a court, administrative or governmental order or other legal process we will provide the information collected as required by law. We protect your personal information with several security measures. In addition to normal precautions such as physical security and firewalls, we have strict internal security policies.


The Stimulating Minds Ltd/Stimulating Minds Digital Ltd website contains links to other websites belonging to alliance partners, clients, and other sites of interest to our users. Stimulating Minds Ltd/Stimulating Minds Digital Ltd does not control the privacy practices of these other sites. You should make sure that you know when you have left our website and, if the website you visit collects personal information, that you have read that site’s privacy policy.


Stimulating Minds Ltd/Stimulating Minds Digital Ltd may collect other types of anonymous data from website users through the use of “cookies,” which are text files that a website places on the hard drive of your computer that identifies you as a user. When you return to the website, your browser sends that information back to the site. Our website uses “cookies” to improve your experience and to provide a better understanding of how users are interacting with our site, to administer the site, or for research and marketing purposes to help us better serve our clients. Cookies are text files containing small amounts of information which are downloaded to your personal computer, mobile or other device when you visit a website. When you browse the site it uses this cookie to ‘remember’ some of the things you did on the website last time to save you from updating your preferences each time. No personally identifying information from you will be collected as part of these cookies.

If the settings on your software you are using to view this website (your browser) are adjusted to accept cookies we take this, and your continued use of our website, to mean that you are fine with this. Should you wish to remove or not use cookies from our site you are able to do this, however it is likely that this means our website will not work as you would expect it too.

Cookies We Use

Necessary Cookies (required for site to function)

This cookie checks whether the Cookie Pop-Up message has appeared.
This cookie is set by the WordPress security plugin “Wordfence”. It is used to authenticate user’s login request. This cookie is persistent and expires in 1 day.
wordpress_logged_in_*This cookie is set by WordPress. It is used for indication and identification of the logged in user. This is a session cookie.
wordpress_sec_This cookie is set by WordPress. These cookies help us keep you logged in to our site.
wordpress_test_cookieThis cookie is set by WordPress. It is used to check whether your web browser is set to allow, or reject cookies.
wp-settings-, wp-settings-time-These cookies are set by WordPress. They are used to customize user’s view of admin interface, and possibly also the main site interface. These cookies have no impact on user experience and do not store any personal information. They contain some information about user’s general geographic location. These cookies are persistent and expire in 1 year.
autoptimize_feedA plugin to optimise the page speed / loading of the website. The cookie help to notify the site if the cache has been refreshed since you last visited, if so it will force the page to refresh reather than using your cached version of the site.

Analytic Cookies

_ga, _gid, _gat_gtag_UA_We use Google Analytics to analyze the use of our website. Our analytics service provider generates statistical and other information about website use by means of cookies. The information generated relating to our website is used to create reports about the use of our website. Our analytics service provider’s privacy policy is available here.

Managing Cookies

Most web browsers allow some control of most cookies through the browser setting. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit

Client, Supplier and Prospect Information

In order to be able to communicate with our client/supplier/prospect base we store contact details including name, email address, phone numbers and physical addresses, as well as emails sent to accounts at Stimulating Minds, on password protected devices. In the event of a data breach this password protected data can be erased remotely.


Stimulating Minds Ltd/Stimulating Minds Digital Ltd protects your personal information with several security measures. In addition to normal precautions such as physical security and firewalls, we have strict internal security policies.

Website Data Storage

The data from this website is stored on our third party hosting company’s datacentres within the EEA, which operates security controls compliant with ISO27001.

Third Party Marketing Tools

We use the marketing platform Campaign Monitor to communicate with our opted-in marketing lists. Their data center provider is certified to the following compliance standards: HIPAA, PCI-DSS, SOC 1 Type 2, SOC 2 Type 2, ISO 27001 and FISMA/NIST and their  cloud provider has the following certifications: PCI-DSS, ISO 27001, SOC 1 / 2 / 3, IRAP, ISO 27018 and ISO 9001. Find our more here.

Client Data

Stimulating Minds may act as a data processor for some clients. We ensure that everyone across the business has an understanding of data protection compliance, and that client data is only ever accessible by team members whose involvement is necessary within that job. Client data lists will never be accessed other than on request by the client, and will never be passed on or shared without client request.

Onsite CCTV

For increased security internal and external CCTV cameras are in operation at our Derby studio. The video is stored on Nest’s Amazon Web Services (AWS) and Google Cloud Platform (GCP) and is deleted after 10 days. For access requests please email There will be a charge of £10 for supplying requested information.

Privacy Complaints

If you have any questions regarding this policy, how your personal data is being processed or feel that Stimulating Minds have not complied with the provisions of this privacy policy, or wish to remove your personal data from our records, please email us at

About this Policy

This is our current privacy policy and can be modified at any time by Stimulating Minds. This is not a contract.